SOP for Procedure for Operation of SAP system in Quality Assurance Department
Objective : To lay down a procedure for Operation of SAP system for in Quality Assurance Department.
Scope : This SOP is applicable for production of the formulation plant.
Responsibility :
Head-QA/ Designee shall be responsible for releasing the Finished Goods as per this SOP.
Head- QC shall be responsible for the compliance of this procedure.
Abbreviations and Definitions
MMBE : Transaction Code Through
QCCS : Quality Control Control Sample
SAP : System Applications and Products in Data Processing
Procedure :
Log ‘ON’ of computer
Click on ‘SAP Logon’ available as shortcut menu on computer screen.
Click on Logon and double click on the Description, SAP user menu will be displayed.
Enter the client ‘Code’, user login ID, password into desired cell and enter it. SAP Easy Access will proceed and user menu display on the screen.
Type the transaction code authorized to personnel in the command bar and enter it
Run the Transaction Code MA52
After releasing
Work list of inspection lot display on the screen. Select the row and click on the inspection lot icon.
Change inspection lot: production data shall display on the screen.
Enter the ‘Insp. end date, Sampled by and analyzed by in the required fields and save.
Select the row and click on the ‘Results’ icon inspection point popup menu display.
Click on ‘assigned insp. Points’ ‘Record Results: Characteristic Overview’ shall display on the screen.
Enter the results in the respective column and save.
Usage Decision:
In the inspection lot selection, enter the material code and the plant name, batch No., select the list settings and execute.
Work list of inspection lot display on the screen. Select the row and click on the inspection lot icon.
Click on the Usage decision (UD) Icon, the ‘Record Usage Decision: Charateristic Overview’ shall display.
Select the UD Code for required decision (i.e. Approved, Released or Rejected).
Click on ‘Inspection Lot stock’ fill the required quantity of control sample in ‘To reserve’ (QCCS) cell, in case of Raw material only, sample usage quantity in ‘To usage sample’ cell.
Fill the remaining quantity of material in ‘To unrestricted use’ cell and in case of Rejection the remaining quantity to be fill in’ To block stock’ cell and save.
Report print:
Enter the transition code ZQ003 in address bar then enter.
‘Certificate of Analysis shall display on the screen. Enter the inspection Lot Number and execute.
Type the Specification Number and revision number then execute again.
Print screen shall display then click on print.