SOP on dispatch of finished goods of (Oral & Injectable) from warehouse
Objective: To lay down a procedure for dispatching of finished goods from finished goods warehouse area.
Scope: This SOP is applicable for finished goods warehouse of formulation plant.
Responsibility: Officer or above of Warehouse shall be responsible for dispatching of finished goods from finished goods warehouse area.
Accountability: Head Warehouse shall be accountable for implementation & compliance of this SOP.
Procedure:
Head office shall inform to warehouse personnel for dispatch of finished goods with daily dispatch instruction.
Dispatch report shall prepare by warehouse personnel daily & circulated to production, Q.A. QC & GM-formulation.
Finished goods shall be dispatched as per allocation given by Head Office, the draft copy of challan / invoice prepare on plain paper and same shall be checked by finished goods warehouse officer.
The freight & delivery instruction shall be written on invoice and informed to transporter picking-up the goods from the factory premises. Labels / sticker shall be prepared as per invoice and same shall be checked at the time of pasting on the shipper in presence of warehouse dispatch officer.
After checking draft copy of challan / invoice, and find all the details are correct then final copy of challan / invoice shall be taken on four copies printed continue sheet and duly signed by warehouse officer.
Entries shall be recorded in the daily stock ledger (RG1 Register) of finished goods maintained under the central excise law.
Gate pass shall be prepared in triplicate. Refer ‘SOP on receipt of raw materials and packaging materials.
Before loading the Finished Goods in the vehicle dispatch department must take line clearance from the IPQA.
Goods shall be loaded in the vehicle under the supervision of dispatch dept. & in the presence of security personnel.
The protection of the goods shall be covered properly ensuring stacking of shipper.
The time of removal is noted on every invoice & copies of the same shall be distributed to concern department / person.
The first & fourth copy of invoice shall be sent to marketing dept.
The second copy of invoice, first copy of gate pass / L.R. / G.R. shall be handed over to (Driver) transporter.
The second copy of gate pass with material shall send to security dept.
The third copy of gate pass, third copy of invoice & third copy of L.R. / G.R. shall be kept for office record.
After completion of dispatches on the day, closing stocks of finished goods shall be verified physically lying in the finished goods warehouse.