Dispatch of Finished Goods
Objective of this SOP – Dispatch of Finished Goods:
To lay down a procedure for dispatching finished goods from the finished goods warehouse.
Scope:
This SOP is applicable for the finished goods warehouse of the formulation plant
Responsibility:
Finished Goods Store personnel shall be responsible to follow and implementing the procedure mentioned in this SOP.
Accountability:
The finished Goods Store charge & QA Head shall be accountable for the implementation of this SOP.
Abbreviations and Definitions
QA: Quality Assurance
SOP: Standard Operating Procedure
Procedure:
Authorized personnel from the Head office shall inform to warehouse personnel of the dispatch of finished goods with daily dispatch instructions.
Dispatch reports shall prepare by warehouse personnel daily in electronic form as per Annexure-I.
Finished goods shall be dispatched as per allocation given by Head Office, the draft copy of challan/invoice prepare on plain paper and same shall be checked by the finished goods warehouse officer.
The freight & delivery instructions shall be written on the invoice and informed to the transporter picking up the goods from the factory premises. Ensure the presence of labels/ stickers on the entire shippers at the time of dispatch.
After checking a draft copy of the challan/invoice, and finding all the details are correct then a final copy of the challan/invoice shall be taken on four copies printed continue sheet and duly signed by the warehouse officer as per annexure.
Entries shall be recorded in the daily stock ledger (printed RG1 Register) of finished goods maintained under the central excise law as per Annexure.
Gate pass shall be prepared in triplicate as per annexure. Refer to ‘SOP on receipt of raw materials and packaging materials.
Before loading the Finished Goods in the vehicle warehouse department must take line clearance from the QA as per annexure No.
Goods shall be loaded in the vehicle under the supervision of the warehouse dept. & in the presence of security personnel, QA.
The protection of the goods shall be covered properly ensuring stacking of the shipper.
The time of removal is noted on every invoice & copies of the same shall be distributed to the concern department/person.
The first & fourth copies of the invoice shall be sent to the marketing dept.
The second copy of the invoice and the first copy of the gate pass / L.R. / G.R. shall be handed over to the (Driver) transporter.
The second copy of the gate pass with the material shall send to the security dept.
The third copy of the gate pass, a third copy of the invoice & third copy of L.R. / G.R. shall be kept for office record.
After completion of dispatches on the day, closing stocks of finished goods shall be verified physically lying in the finished goods warehouse.
Finished goods shall be transported in such a way that storage conditions shall be maintained as per the requirement of the product.
Forms and Records
Daily Dispatch Summary – Annexure I
Line clearance checklist for Dispatch – Annexure II
Distribution
Master copy -Quality Assurance
Controlled copies -Quality Assurance & FG Store
History
Annexure – I
- D.I. No./Date
- Received On
- Inv. No./Date
- Amount
- Party Name
- Product Name
- Qty/ Strip
- Batch No.
- Mfg. Date
- Exp. Date
- Rate
- Transport
- L.R.No. & Date
Annexure – II
Line clearance checklist for Dispatch
Product:______________________ Batch No.:_______________
Check the release note before dispatch.
Check the COA before dispatch.
Finished goods for dispatch should be properly segregated.
Check the area of the vehicle used for carrying goods should be cleaned.
The roof of the vehicle should be covered.
Check for any unwanted material which may damage the finished goods.
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