Dispatch of Finished Goods
Procedure
Arrange the pallets in the warehouse in an orderly manner.
Place the finished goods, product wise on the pallets in the Finished Goods store.
Arrange one product on one pallet.
Place the batch of the product wise.
After QC and QA release of the batch as per the procedure defined in SOP “Release of Finished Products”, the batch shall be dispatched as given below.
The batch should be dispatched on First First basis.
Fill the following columns of the invoice of the products which are being dispatched as per the consignee’s order including:
- No.
- Description of Goods / Name of the medicine
- Name & Address of consignee on the invoice
- Batch no.
- Expiry date
- Packing
- of Corrugated boxes
- Quantity in each corrugated box
- Total Quantity
- Rate per unit
- Deduction under section 4
- Assessable value per unit
- Total assessable value
Each invoice has four copies :
Original for buyer
Duplicate for transporter
Triplicate for our accounts dept.
Fourth (extra) copy for factory record
Collect the material to be dispatched outside the warehouse and carefully check the batch no. of the products to be dispatched from the invoice to avoid the dispatch of wrong batches to the consignee and then load the products in the vehicle.
Maintain the dispatch record on the computer.
Check the computer record and invoice for tracing the distribution record in the future.
