- OBJECTIVE :
- To provide a procedure for correction of any documentation error, occurred during documenting data in operating departments (like Quality Control, Production, Warehouse, Engineering, QA)
- RESPONSIBILITY :
- Personnel of concerned department to implement.
- Heads of concerned departments to ensure compliance.
- PROCEDURE :
- All personnel shall avoid making data entry errors.
- In case an entry error is made, the correct entry is to be made as described below :
- Do not overwrite the wrong entry. Cross it out with a line.
- Clearly write the correct entry near the cross-out.
- Initial and put the date, on which the correction was made.
- If the correction is made on a date after the date of the original entry, it must be corrected as mentioned above and counter-signed and dated by the immediate senior
- Under no circumstances, any artificial corrections are used to correct an error (e.g….., correction fluid, etc.)
- If an entire line/paragraph/page is to be deleted from a sequential record (e.g., log book or stock card) the following steps are to be taken :
- Cross it out with a line.
- Write a note explaining the reason for deletion near the cross-out.
- Initial and put the date, on which the correction was made.
- If the note was made on a date after the date of the initial entry, it must be corrected as mentioned above and counter-signed and dated by the immediate senior.
- If any page(s) left blank, draw a line across the page, write ” Cancelled” across the page, and sign with the date.
- Do not leave any column in the record/document unfilled. If any column in a record/document is not applicable, write ‘NA’. If no comments, write ‘Nil’ or f.
- All documentation entries shall be made with ball point pens or permanent ink markers.
- Forms and Records (Annexures)
- Not Applicable
- Distribution
- Master copy – Quality Assurance
- Controlled copies- Quality Assurance, Production, Quality Control. engineering
- History
Date Revision Number Reason for Revision – 00 New SOP
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