sop of Receive the materials returned from production department

SOP of Receive the materials returned from production department

Objective: To lay down a procedure to receive the materials returned from production department. 

Scope: This SOP is applicable to all raw and packing materials returned from production department to Warehouse of the formulation plant of (Pharmaceutical Company Name).

Responsibility: Concerned Store personnel shall be responsible for Implementation of this SOP.

Accountability: Concerned Department Head and QA Head shall be accountable for implementation of this SOP.

Abbreviations and Definitions

QA :Quality Assurance

SOP : Standard Operating Procedure

IPQA :In Process Quality Assurance.


All material containers polyethylene bag should be in good condition.

Ensure the material container/boxes should be labeled properly.

Over printed packing material shall never be accepted at stores.

Material which is return to stores shall be packed in polyethylene bags, weighed and labeled by the manufacturing/packing department.

The label should contain the complete material details like A.R.Nos., Batch No., quantity in numbers in case of vials, seals, cartons etc. or details of gross, tare and net weight in case of raw material and foil roll.

Officers from production department shall prepare return note in duplicate for the material to be returned.

This return note shall be checked by the production officer and verified by IPQA officer and forward it to warehouse along with the material.

Warehouse officer shall check the weight of material/count and sign in the received column.

After checking and receiving the material keep the packing materials in the respective A.R. nos. and raw materials in the staging area.

Entry shall be updated in the stock ledger.

Forms and Records (Annexures)

Not Applicable


Master copy – Quality Assurance

Controlled copies – Quality Assurance, Warehouse, and Production

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