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SOP on Sampling of intermediates and finished products in pharmaceutical company

  • OBJECTIVE
  • To lay down a procedure for sampling of intermediate(blend/core/coated/capsules) and finished products (packing)during manufacturing operations.
  • SCOPE
  • This SOP shall be applicable to the IPQA in Quality Assurance Department.
  • RESPONSIBILITY
  • In process Quality Assurance Executive/Officer
  • ACCOUNTABILITY
  • Head Quality Assurance
  • PROCEDURE
  • PREPARATION
  • On completion of intermediate / finished product stage, check that the BMR /BPR is completed and signed up to that stage and all the manufacturing steps are followed and documented, including stage wise yields.
  • Production executive /officer will rise the Testing Request Form and give the intimation to IPQA for sampling.
  • Ensure the availability of clean spatula, self-sealing polybags, labels, and sampling rod.
  • Prepare an “INPROCESS SAMPLE” label , which should contain the following information –
  1. Product
  2. Batch No.
  3. Quantity sampled
  4. Stage
  5. Test to be conducted
  6. Sampled On  & Sampled By
  7. Sample submitted at (Time)
  • Affix the label on the container to be used for sampling before keeping it in self sealing polybag in case of blend,uncoated / coated tablets and capsules.
  • Wear fresh latex gloves, before sampling.
  • Ensure that all the IPC/Bin (HDPE) containers have affixed labels with correct product and batch details.
  • SAMPLING OF FINAL BLEND, CORE/ COATED TABLETS AND CAPSULES.
  • SAMPLING OF FINAL BLEND
  • Open the In Process Container (IPC) of the final blend and take equal quantity of samples from different locations from different IPCs using a cleaned Sampling rod (Total quantity of sample should approximately be near to the quantity mentioned in Table No. 1)
  • Collect the sample in self-sealing polybag. Put this polybag into another self-sealing polybag bearing label of complete pool sample details.
  • Ensure proper closing of the container after the sampling operation.
  • Submit the sample along with Test request form and make an entry in the In process sample register at QC.
  • Affix ‘To be cleaned’ label on spatula/ sampling rod and send it for washing .
  • SAMPLING OF CAPSULES/ CORE AND COATED TABLETS
  • Collect core/coated tablets from IPC/bin (High Density Poly Ethylene) in such a manner that it must cover the start, middle and end of the batch. If the batch is lot wise then cover the lots and composite it in a self-sealing polybag.
  • Open the polybags of the bins of the core/coated tablets and take out equal quantity of samples from different locations of different bins (Total quantity of sample should approximately be near to the quantity mentioned in Table No. 1)
  • Collect the sample in self-sealing polybag. Put this polybag into another self-sealing polybag having the label with complete pool sample detail.
  • Ensure proper closing of the polybags and containers after the sampling operation.
  • Submit the Sample along with Test request form and make an entry in the In process sample register at QC.

TABLE – 1

Dosage Form Quantity (Approximately)
Final (Blend) 60 g
Core tablets 100 tablets
Coated tablets 100 tablets
Capsules     100 Capsules
  • Note :In case of microbiological testing is required collect about 10 g extra tablets/capsules in a self-sealing double poly bag.
  • SAMPLING OF FINISHED PRODUCTS                                  
  • Withdraw an equal quantity of samples from shippers it will represent, start, middle & end of the batch
  • The sample quantity shall be equivalent to the quantity mentioned in Table No. 2.
  • Send the samples to QC along with test request form and make entry in the finished product register.

TABLE – 2 

Dosage Form Sample Quantity (Minimum)
Tablets 100 Tablets
Capsules   100 Capsules
  • Note:
  1. In case of process optimization batches sampling as per optimization plan.
  2. Incase of validation optimization batches, sampling as per validation plan.
  • Forms and Records (Annexures)
  • Not Applicable
  • Distribution
  • Master copy –  Quality Assurance
  • Controlled copies- Quality Assurance, Production, Quality Control.engineering
  • History
    Date Revision Number Reason for Revision
    00 New SOP

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