DATA BACKUP AND RESTORATION
OBJECTIVE: To lay down the procedure of data backup & restoration of the Lab Instrument Computer Systems Data Backup Server.
SCOPE: The scope of this document is to provide the procedure and alternative procedure for data backup and retrieval from Storage Server Backup Server for QC, Stability, and Micro departments.
RESPONSIBILITY:
IT Administrator: The IT Administrator is responsible for Lab Instrument Computer Systems Data Backup, restoration, and safekeeping of the backup server.
Lab Person: Requisition & verification of restored data.
IT Head or Deputy:
To ensure infrastructure for data backup and verification.
Ensure that data files are backed up regularly.
QA Head or Deputy: To ensure the adherence to procedure.
ACCOUNTABILITY: IT person ensuring infrastructure for data backup and restoration.
PROCEDURE:
Preamble: Lab instruments that are capable of storing data in computer systems in labs need to be backed up. The Cobian backup tool is used to collect data from each computer system at pre-set time. The data collected is being stored on the backup server. (For secure further the data backup of the Backup Server).
Pre-Requisite:
Cobian Backup Software: Installation of Cobian backup software lab instrument computer systems. Configuration and scheduling of Cobian backup software on Lab Instrument Computer Systems.
Data Backup of Lab Instrument Computer:
In Cobian backup software schedules of all Lab instrument’s computer system folders have been created on the data backup server for incremental data backup daily.
Cobain backup software is scheduled to run at a pre-set time daily to backup Lab instrument computer systems data on the data backup server.
Every day in the morning IT Administrator shall check the Cobian backup software data backup log generated / backup on the data backup server for each instrument computer system.
Update daily backup log register for having completed the above activities of all instruments and computer systems.
In case the backup fails, then the IT administrator shall again run the schedule or manually backup the data on the backup server, check the log, and update the same in the log register.
Procedure to Ensure Data Backup on Backup Server:
Every day in the morning IT Administrator shall log in to the backup server and check the data backup on the backup server.
IT Administrator checks the backup log from the path: Job Monitor à Job History à Job Status where the system displays “Job Log Successful”.
In case any error is reported or the backup job is not successful in a log file the IT Administrator shall manually run the backup job.
IT Administrator manually runs the backup job: Job Monitor à Right-click on the appropriate backup job à Click on Run Now à Click on Yes.
On weekly off data backup for that day shall be done on the previous day’s backup media. On holidays backup task will be performed on the next working day as per the schedule.
Update daily backup log register for having completed the above activities.
Data Restoration:
Data Restoration on Request:
In case restoration is required; the initiator shall provide the request. Where in following details need to be provided.
The reason for the restore (Review or Data Corruption).
The name of Files / Folders to be restored.
The original location of Files / Folders.
Date, day, or time of deletion/corruption or nearest approximation.
The last date, day, or time on which the user recalls the data being intact and accessed successfully.
The request shall be authorized by the Department Head or QA Head.
IT Administrator shall restore data on a different path than the actual path.
Data Restoration for Periodic Backup Verification:
IT Administrator shall ensure the data in backup media is in retrievable mode whenever required.
Randomly one backup of the server from last year’s data backup shall be used for backup verification.
IT Administrator shall restore data files/folders randomly at alternate data paths.
IT Administrator shall verify backup media files/folder size with restored data.
Restored data must be removed from the server after restored data verification has been completed.
Data Restoration Procedure:
The IT Administrator shall access the backup server for data restoration.
Open Data Backup folder: Click on Storage à Double click on Folder à Click on Computer data folder à Click and Copy à Paste à
IT Administrators should check the restore log from the path Job Monitor à Job History à Job Status, where the system displays “Job Successful.”
ENCLOSURE:
Annexure-1: Installation of Cobian Backup Software
Annexure-2:Configuration & Scheduling of Cobian Backup Software
Annexure-3:Manual Cobian Backup
Annexure-4:Daily Cobian Backup Log Register